Chapter 9: I'm Too Busy To Make A List Of All The Things On My "To Do" List
When Red's "crisis" began she went from her perfect world to one filled with chaos, and didn't know where to start. At the time, Black explained she needed to focus on only the most important things so Red's "pretty lists" had been ignored. As was most of the paper that had managed to pile up on her desk (and soon overflowed into piles on the floor).
P.S. – Red once thought that after she had "mastered" how to organize her paper it would mean the end of her paper mountains. But that was wishful thinking. Even years later, there are times when her paper seems to quickly grow from a manageable stack to overwhelming her desk, and sometimes even the floor. And if she mentions it to Black, usually receives a sarcastic comment suggesting she re-read the excerpt below.
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If one big list isn't the answer, what is? And where do I start? And what about everything that's lost somewhere in these mountains of paper? There's no way I can go through all these piles and organize everything into lists. It would take forever! |
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Chill! Those mountains are causing you stress due to their mere presence. Those piles of paper represent unmade decisions and incomplete tasks. And as they grow, so does your stress level. |
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No kidding! |
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And if you let them keep growing, you will get to a point where you will have ignored everything for so long that trying to figure out what you really need to do will be such a major project that you will feel totally overwhelmed. |
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Too late, I'm already there. Any chance I can wave a magic wand and make it all disappear? And start from a clean slate? And a clean desk? And clean floors? |
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You and your magic wands! You have been watching too much Disney. If you want to start clean — throw everything away and start over. |
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That's not an option! I know some things in these piles can continue to be ignored, but I also know there are things hiding in there that are important. |
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If you can not throw the piles away you have no other option than to go through them. The good news is it is more important to know what you are ignoring than it is to actually deal with everything in the piles. Make it a two-prong attack. |
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You have not seen these piles. Two-prong? Try twelve-prong. |
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That
is one of the things I hate about IM. You can keep interrupting me.
Remember when we were doing your expenses and you sorted things into "required" vs. "discretionary?" Well, you are going to do something very similar with these piles. Take a handful off the top and start sorting it into piles based on priority — immediate, this week, next week, next month, next lifetime. If your piles are similar to mine, there will be plenty of non-essential things, such as filing, reading (miscellaneous magazine or newspaper articles) and general correspondence (things with no deadlines). I would start separate piles for those. Once you get that done, keep only the most important piles on your desk. Move everything else to the floor. Then you can focus on what is on your desk and start to put together your "To Do" list based on the priority of these papers. Obviously, if you have items that need to be done immediately, you may have to stop your sorting and handle them, but otherwise keep working. If it makes you feel any better, I bet most of your piles will end up being things you can continue to ignore, or at least that are not important enough to earn a place on one of your beloved lists. In fact, I am sure that most of it will not even make it to your desk! Getting started is the hardest part, but it is something you can easily work on in 15-or 30-minute increments and make slow, but steady, progress. So get off IM and start. |
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Are you done? Can I say something? |
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Yes. |
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Bye. |
Chapter 9: I’m Too Busy To Make A List Of All The Things On My “To Do” List
Red has always had a tendency (Black would say it’s her default setting) of becoming overwhelmed quickly, especially when presented with a project that she isn’t able to do in “one sitting”. And this was even before her crisis, when she had more time. Before she had to juggle being a mom to two young girls along with handling many new responsibilities, when something as simple as scrapbooking became a major task. And although scrapbooking’s as “warm and fuzzy” as it gets, Black gave her some pragmatic advice that not only calmed her down by making the project manageable, but included the girls.
P.S. – Red knows scrapbooking’s never done, but now, years later, the boxes of “new” items to be included are in the attic, and she’s not sure if working on them will give her a feeling of accomplishment or be bittersweet as her “little girls” have now grown into young women. Regardless, Red decided that when she has some pockets of time (whether over holidays or weekends or maybe whenever she needs a “break”), she’ll continue to eat that elephant that Black had given her the “recipe” to many years prior.
| OK. One of the things that has been on my list forever is working on the girls’ scrapbooks. |
| Scrapbooking? It is a big business and nothing to laugh at. But since I am not a scrapbooker (not sure that is even a real word), could you give me a little more detail? |
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Black
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| When each of the girls was born, I started a scrapbook and included cards, pictures, and other mementos. I haven’t kept up with it, and now I have boxes of stuff. And still adding more. |
| It is no different than the initial mountains of paper in your workroom. Once you broke them down into smaller, more manageable piles, you were able to make progress. Can you start by sorting the stuff into Natasha vs. Sawyer piles? And then maybe grab a bunch of Ziploc bags and start dividing those two piles into months or holidays? |
| The boxes are probably close to being in reverse chronological order so it might be easier to sort them into months first, and then separate them into piles for each girl. |
| Whatever! The point I was making was if you break it down into more manageable pieces, it will not be so overwhelming. It is just another elephant. Plus, it sounds like it might be something you could do with the girls, although not as quickly as if you did it yourself. But it would allow you to spend time with them AND work on this task. Another good fit. An elephant picnic! |
| You and that stupid elephant analogy. I hate it when you make everything seem so obvious. |
| And I love it when you hate it! |
In reality, I love the elephant analogy. It’s such a wonderful visual! And a great reminder on how it’s possible to tackle and complete something that initially seems insurmountable. Take one bite at a time. And try not to put too much on my plate. Corny, yes. But also incredibly helpful!
Chapter 12: Desserts Spelled Backwards Is Stressed. And Vice Versa.
Red, a stay-at-home mom with two young daughters at the time, was always busy and focused on her girls and family life. Of course, life always has stressful events, and she was looking forward to the small "fun" one of getting a puppy. But she wasn't prepared for two "big" life events at the same time – her husband got fired and they'd have to move. And if that wasn't enough, she found herself taking on financial responsibilities, including learning about personal finances. So, to say she felt overwhelmed would be an understatement. And to say she was looking for sympathy from Black would be reasonable. But to say that she was unique because she was "stressed out" would be inaccurate. At some point, we all feel like we're dealing with a seemingly endless list of tasks and not enough hours to do everything, not to mention not having the energy or stamina. The reality is stress affects everyone, although it affects everyone differently.
P.S. – Years later, although Red knows that there are plenty of causes of stress (not to mention, what COVID-19 has done to everyone's stress level), she sometimes has a habit of thinking that her stress is "special". Yes, there might be some specific things that are "unique" to her (and Black would argue complicated by the fact she's warm-and-fuzzy), but as a single mom and the daughter of an elderly parent, there are issues many of us have to manage. Just like how many of us are feeling the joy – but also the stress – of the holidays. Of course, Black has helped her realize the value of finding "alone" time and exercising (although sometimes it requires taking an extra-long walk or a bike ride). But often, it's enough for Red to know that she's not alone in these feelings and remember that a busy life will be stressful at times, so finding balance is key.
| You OK? |
| Yes. Why? |
| You usually call me on Saturdays on your way to Weight Watchers, so I was wondering if something was wrong. |
| Nothing wrong. But nothing right either. I was so exhausted this morning that I overslept and decided to ditch both Weight Watchers and my usual Saturday morning grocery run. |
| Maybe you are coming down with Natasha's flu. |
| No, I'm not sick. Unless you count that I'm sick of feeling tired all the time. Between Natasha being home with the flu last week, Nick being busy the past few days and so unable to help with Sawyer, and my feeling like I spent the entire week dealing with insurance, I feel totally wiped out. I'd love to crawl back into bed, but that will never happen. |
| Look on the bright side — you survived the week. |
| Gee, thanks. But what about next week? We close on the new house on Wednesday morning and that night the puppy (which seemed like a great idea when you and I ordered her last summer) arrives from Australia. Just in time to be underfoot while I'm trying to pack and move. My life is insane! |
| Not really, just busy. |
Chapter 16: I Have Three Children If You Count My Husband
Even before Red's life was turned upside down, she wanted to be the best mom possible, so often wondered and worried about the best way to raise her girls. And when she was in the midst of her "crisis" (her word, not Black's), her daughters were very young – Sawyer was 1-1/2 years old and Natasha just under 5, although she'd proclaim, "I'm almost 5." (It's funny how "young" is subjective, as at the time Red considered them young but now "very young".) But as Red turned to Black for "answers" to everything, Black understood one of Red's top priorities was making sure that the girls weren't getting short-changed. Given Black doesn't have any children, Red was amazed to receive what she's referred to as "Some of the best parental advice. Ever." (Black just rolls her eyes.)
P.S. – Looking back, Red claims that Black's advice not only made all the difference at the time but over the years. Somehow, the simple concept of treating kids as "little people" (Black calls them "munchkins"), so with respect and honesty, trusting them with responsibility and giving them credit for understanding and doing the right thing, was the closest thing to a "magical approach" for Red (yes, growing up, she and the girls watched a lot of Disney) that she's ever found. And, surprisingly enough, has even helped her with managing "big people."
| Patience, grasshopper. You also have to remember that when I first started dating Larry, his girls were 7 and 9, so I skipped over the phase you are in. I had dated men with children, but none as young as Larry's, so I was not quite sure how to deal with them. So, I decided to treat them like little people. In fact, that is why I started calling them the "Munchkins," like the little people from The Wizard of Oz. |
| I always wondered about that. Were you the good witch or the bad witch? |
| Neither. I was probably more like the Mayor of Munchkin City. Since I was used to working in a corporate environment, I applied the same people skills. |
| You're kidding, right? |
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| Not really. For example, anytime I was put in charge of a new department or hired new employees, I tried to be patient because I realized people need time to adjust to a new environment and/or new responsibilities. I did not expect them to "get it" immediately. I always tried to pose things as a request versus making a demand. And, I would ask them what they needed help with versus waiting for them to have a problem. I took the same approach with the Munchkins. |
| That makes a lot of sense. And what about when Larry and you decided to live together? |
| Same basic approach. Plus, by moving into a new house, it provided the perfect opportunity to establish ground rules. I even created a document called "Rules of the House." |
| You had a list of rules? I love it! Can I get a copy? |
| The point is not the list, but the concept. I figured they needed to know what was expected of them in our house versus what they might do in their mom's house or had done in their dad's house. The rules also provided consistency — they knew they would not change each weekend depending on my mood or memory. All the rules were reasonable. In fact, most were common sense. |
| Such as? |
| Flush after you use the toilet. Brush your teeth every morning and night. The piano can only be used with permission. |
| Those are rules in our house, too, but they seem simple enough that I wouldn't think you needed a formal document. |
| True. But, I knew employees basically wanted to please management, so I figured kids wanted to please their parents. I presented most of the rules as things to do — not things not to do. For example, instead of saying "no screaming in the house," I said, "loud screaming is to be done outside only." I looked at the rules as an opportunity for them to achieve and succeed, not as a set of restrictions. It also allowed me to teach them priorities. For example, homework had to be done first thing on Saturday, and there was no television or other activities until it was finished. |
| Now I'm starting to understand. And what happened if they broke any of the rules? |
| Initially, they were reminded of the rule and soon they all became habits, but I never focused on punishing them for breaking a rule. Quite the opposite — they earned their weekend allowance by following the rules. I always found it more effective, with the girls as well as employees and even Larry, to reinforce positive behavior rather than punish bad behavior. It can be as simple as a "thank you," complimenting them on their efforts, or maybe even reward a job well done. |
| For someone with no prior training, you seem to have caught on to the parenting job pretty well. |
| How difficult is it to be honest and upfront with people about expectations? And, explain what they need to do or not do? And, acknowledge their efforts? I hate to state the obvious, and I know there is a lot about being a parent that I do not have a clue about, but like I said earlier … children are just little people. |